1. Program and Scope
The participant may take part in programs, events, lessons, workshops, recreational, sensory and life-skills activities, community outings, and related services organized or authorized by the Organization (the “Program”). Activities, staffing, locations and supports may vary. Unless specifically confirmed in writing, the Program is not medical treatment, diagnosis, psychotherapy, nursing, respite care or one-to-one clinical service, and no particular result is guaranteed.
2. Health and Support Information
I confirm that I have provided the Organization with relevant health, safety and support information reasonably necessary for the participant’s safe participation, including any allergies, medical conditions, medications, dietary or mobility needs, communication or behavioral needs, and emergency instructions. I will promptly inform the Organization of any material changes. The Organization will make reasonable efforts to follow the information and instructions provided but cannot guarantee a risk-free environment or provide support beyond its available staffing, training, equipment and Program scope.
3. Acknowledgement and Assumption of Risks
I understand that participation may involve foreseeable and unexpected risks, including slips, trips, falls, collisions and other physical injuries; sensory overload, anxiety, distress, behavioural escalation, self-injury, aggression or wandering; allergic reaction, choking, aspiration, seizure, infection, fatigue, dehydration or worsening of a known or unknown condition; risks connected with mobility aids, transfers, positioning, toileting, personal care or equipment; weather, uneven surfaces, traffic, animals, members of the public, third-party venues, outings and transportation; and acts or omissions of other participants or third parties. I understand and voluntarily accept these risks and permit the participant to take part, subject to documented accommodations and restrictions.
4. Release of Parent/Guardian Personal Claims
To the maximum extent permitted by applicable law, I release and discharge the Organization and its directors, officers, employees, instructors, facilitators, volunteers, agents, independent contractors, sponsors, partners, venue operators, successors and assigns (the “Organization Parties”) from claims that I personally have, now or in the future, arising from the participant’s involvement in the Program, including claims based on ordinary negligence, breach of contract or breach of a duty of care. This clause does not purport to release claims belonging independently to the participant and does not apply to gross negligence, wilful or reckless misconduct, abuse, or liability that cannot legally be excluded.
5. Safety, Conduct and Program Limits
The Organization may pause, modify, restrict or end participation when reasonably necessary to protect the participant or others; when required supports have not been disclosed or cannot be provided safely; when staffing, equipment or facilities are insufficient; or when program rules are repeatedly not followed. The Organization may take immediate protective action where there is an urgent safety risk and may make any report or disclosure required by child-protection, health, safety, professional or other applicable law.
6. Emergency Care Authorization
If I cannot be reached promptly, I authorize trained personnel to provide first aid within their competence, call emergency services, arrange ambulance transportation and share information reasonably necessary for emergency care. I authorize licensed health professionals to assess and provide treatment they consider reasonably necessary. I remain responsible for costs not covered by insurance. Staff are not required to provide care beyond their training or the Organization’s policy.
7. Outings, Transportation and Pickup
I authorize the participant to take part in Program-related local walks, community outings and transportation arrangements that the Organization has communicated or approved. Appropriate restraints, car seats, mobility securement, transfer methods and pickup restrictions must be provided to the Organization in advance. The Organization may refuse transportation or release of the participant where safe equipment, staffing, identification or required information is unavailable.
8. Privacy, Confidentiality and Recording
The Organization may collect, use, store and disclose personal information reasonably necessary for registration, payment, communication, accommodation, program delivery, safety, emergency response, incident management, legal compliance, insurance and service evaluation, subject to applicable law and its privacy policy. Families must not disclose another participant’s identity, private information, image, audio or video without permission. Parents, guardians, participants, guests and visitors may not photograph, video-record or audio-record lessons or activities without the Organization’s specific permission. External promotional use of a participant’s image, voice, artwork or testimonial requires separate consent.
9. Fees, Property and Third Parties
Fees, refunds, missed sessions, late pickup, cancellations, weather closures and program changes are governed by the Organization’s written policies. The Organization is not responsible for ordinary loss, theft or damage to personal property except where liability cannot legally be excluded. Third-party venues, transportation providers, contractors or professionals may require separate terms or consents.